Thursday, May 8, 2008

How to run a trucking business?

Trucking is one of the world's oldest and largest businesses. Most people think that it is one of the simplest jobs to do in the world with only carrying loads across places. But there are certain things that should be taken care of or else your whole business if fall places. Running a successful trucking company requires three important things.

1) Finding a truck load of things to carry.

2) Moving trucks from one place to another.

3) Managing everything in place so that point 1 and 2 execute successfully.

Though the only work a trucking company does is to ferry loads but there are many smaller things too that you have take care of. Sometimes repairs are missed which lead to trucks being held in one place without running on roads. This small problem can complete ruin your business as you don’t get more options to carry your loads. Moreover when you don’t pay for fuel and drivers salary then you still have same problem of truck stacked in one place. Though this problem might seem small but they all lead your trucks to stop in one place which is the giant killer. If you cannot move your truck then you will be thrown out of the business.

Secondly, trucking is a fast cash consumption business. You should have a continuous flow of cash in your business so that every smaller thing keeps moving. But it becomes harder to have cash flow when you don’t get paid for your outstanding bills. A trucking company needs more money than any other business. Money is required to pay for fuel, drivers, repairs, maintenance and much more. You should have piles of cash ready before you jump into this business.

Starting or running a trucking business is not difficult but you should be able to solve these small problems before they start posing bigger threats.

Freight broker software

Freight broker software was build out of major trucking software. Large trucking company started to build their own trucking software to automate their daily works early in 1960s. Initially this software was only used on main frame computers. The market of trucking software got a momentum when IBM computers came on scene and mass production of software started in the market. Before that only custom made software were available which were not enough to do all the specific calculations. Trucking software can be highly different from each other. Some are used only to calculate point to point average while some can be used to manage all the task of a trucking company.

Freight broker software came into existence when trucking companies felt the need of specialized software that dealt with movement of logistics. The main objective if this software is to handle dispatch operations and accounting. There are many trucking software in market which need these modules to be added separately but freight broker software are specially built to handle only freight movement. But quality of these modules also depends on the type of work and freight volume required. Smaller companies can even calculate freight data on paper while big companies do require such software. Moreover any trucking company that handles more than 25+ loads per month should have freight broker software which can help them improve their turnaround time.

Freight broker software though sometime added as a extra module is an important part of over all trucking software. Good freight broker software can leave a great impact on customer service giving you access to all the customer data in a efficient way. There are many places where you can buy this software but you should analyze your requirement before purchasing one else you may have to loose a lot of your time and money to customize the software as per your needs.

Fleet Management Software

Trucking companies don’t just own one truck that manages all deliveries. No! Trucking companies are much larger than a few trucks and a few truckers. The trucking industry is a big industry; it is a multi billion dollar industry with a lot of complications. A medium sized trucking company would have close to a hundred trucks and vehicles used for deliveries and dispatches. These trucks and vehicles are driven by truckers working for the trucking company. Now, managing such a huge fleet of trucks and vehicles is no joke. It is quite a daunting task and it is not possible for any human to manage so many trucks without the help of any artificial intelligence. Well, that’s where fleet management softwares step in to save the day.

Fleet management software is nothing but software that manages records and maintains information about all the trucks and vehicles owned by the trucking company.

Average fleet management software can handle and store vast amount of extremely detailed information that would help the trucking company to manage their vehicles better. A fleet management software stores the distance traveled by a truck in a particular day, fuel consumed, mileage the truck gives, trucker driving the truck, last servicing done for the truck etc. Based on all this information entered by a human trucker, the fleet management software can calculate and alert the truckers when the truck needs refueling, when the truck needs to be checked and scheduled servicing needs to be done and lots of other similar information. The fleet management software can also record the information about stolen vehicles and store it for future reference.

Hence, fleet management software is a requisite for a trucking company since they can’t function well without effective fleet management software.

Trucking Management Software

A trucking company is more than just a bunch of trucks. It includes maintaining levels of customer satisfaction too. 100% customer satisfaction can be achieved only if the trucking company does not delay any shipments or deliveries and charges reasonable rates for the service. This can be achieved only through keeping all the records, details and orders extremely organized so as not to push anything off schedule that would result in a dissatisfying experience.

Trucking management software needs to be customized and specifically designed to suit the needs and requirements of the trucking industry. The trucking management software include a lot of different modules that are used by a trucking company to manage, maintain, record and track different aspects and factors of their business and individual units of the company.

Trucking management software includes all individual software that is concentrated towards handling and managing only one part of the business. Trucking management software compiles all these comprehensive software into master software that is multi - purpose and compatible with practically all trucking companies and truckers.

A few of the various features of trucking management software include:

Management of parcels

Order tracking

Dispatch management

Notification management

Billing system

Accounts receivables

Customer database maintenance

Extensive reporting, analyzing and surveying

Hence a comprehensive trucking management system is extremely essential to a trucking company due to the vast amount factors and units that a company has to manage and track. This is very useful in providing excellent customer service since the employees save a lot of time by using this trucking management software that gives details on just about anything at the click of a button. There are many companies that have released their own trucking management software into the market, but it is the trucker's job to look for one that suits all his needs and fulfills all his requirements by handling each and every individual unit that his trucking company needs to track / record / handle.